The Shapes tool in PowerPoint is very useful for creating diagrams, graphics and other visual elements for your presentations. Its large collection of shapes allows you to add balloons, borders, arrows, and other shape designs in your presentations. This functionality also helps create custom shapes depending on your design requirements.
Working with PowerPoint Shape tool is very easy. It’s as simple as locating the Insert tab and clicking on Shapes. Doing so will launch a popup window where you can choose any shape that you need. To give you an idea, here are a couple of ways you can manipulate shapes in PowerPoint Slides:
Adding Text to Shapes
Draw a shape and then start typing to add text. By default, the texts will be centered on the shape, but you can change alignment by selecting them and using the contextual mini-toolbar.
The text will not auto-re-size, however, to stay within the shape’s borders. It simply adjusts the shape as you continue typing.
To control this, right-click on the shape and select Format Shape. Then, click Text Options and after that, Text Box. Depending on your preference, change it to either “Shrink text on overflow” or “Resize shape to fit text,”
Naturally, putting so much text on a shape is not exactly a great idea but at least you know how to work around it. As you create them, both text and the shape become part of the same object.
Deleting the shape will also delete the text. If you want text to be separate from the shape, redraw the shape and use the Text Box tool when you type the text. If you need to move them together, you may choose to group them.
Changing a Shape into Another Shape
Let’s do this with the arrow shape. Choose the arrow from the Shapes menu and add it to your slide.
Clicking on it will cause two yellow diamonds appear on its opposite sides. These diamonds indicate the areas of the arrow that you can edit.
Click and hold the diamond on the left portion of the arrow. Then, try dragging it for a bit in a downward direction. You will see that this lets you control the width of the arrow’s frame. Click and hold the other diamond at the top of the arrow. Drag it to the right. Doing so allows you to manipulate the size of the pointer.
As you control the yellow diamonds, you can change the way the arrow is shown on the slide.
These are just some of the ways you can play with PowerPoint’s Shape functionality. We’ll be doing some more demonstration in the following days, so stay tuned.
A group of four professionals, three men and one woman, are engaged in a serious business discussion in a modern office setting. One man is speaking with expressive hand gestures as he references a PowerPoint slide, while others listen attentively. Papers and notebooks are on the table.
PowerPoint is often associated with standard presentations filled with bullet points, charts, and text-heavy slides. However, this versatile tool offers much more than the basics. One area where PowerPoint truly shines is in creating timelines—a highly effective way to visualize a series of events, project milestones, or historical data. While basic timelines are functional, adding creativity to your PowerPoint timelines can significantly enhance the impact of your presentation. In this guide, we’ll explore how you can unleash your creativity and go beyond basic designs to create dynamic, engaging timelines in PowerPoint.
Why Use Timelines in Your Presentation?
Timelines are a powerful visual tool for showcasing progress, important milestones, or historical sequences. They help audiences grasp complex information quickly by presenting it in a linear, easy-to-follow format. Here are a few reasons why timelines can be a game-changer for your presentation:
Clarity: Timelines present information in a structured, chronological way, making it easier for the audience to understand the sequence of events.
Engagement: Visually appealing timelines can capture the audience’s attention and maintain engagement throughout the presentation.
Storytelling: Timelines are perfect for telling a story, whether it’s the journey of a company, the evolution of a product, or the phases of a project.
Step 1: Start with a Simple Timeline Template
PowerPoint provides several built-in timeline templates that you can customize to suit your needs. To get started:
Open PowerPoint and navigate to the slide where you want to insert a timeline.
Insert a SmartArt Graphic: Go to the Insert tab, then click SmartArt. A dialog box will appear.
Choose a Timeline Template: In the SmartArt gallery, select Process from the left-hand panel. You’ll see several timeline options, such as Basic Timeline, Accent Process, or Horizontal Bullet List. Choose one that fits your presentation’s style.
This template will serve as the foundation for your creative enhancements.
Step 2: Customize the Timeline Layout
To take your timeline beyond basic, the next step is to customize the layout and make it your own. You can adjust the layout to fit the content, add more elements, or even restructure the template.
Customize Shape and Size:
Resize Timeline Elements: Click on the timeline shapes and drag the corners to resize them. Adjusting the size of each milestone or event on the timeline can create emphasis where needed.
Add or Remove Elements: You can add additional events or milestones by clicking on the timeline, selecting the Design tab under SmartArt Tools, and choosing Add Shape to insert more points.
Rearrange Elements: You can also rearrange the timeline to be vertical or diagonal rather than horizontal by using the Change Layout option under the SmartArt Design tab.
Example:
For a project timeline, enlarge the most important milestone to highlight its significance. Reduce the size of smaller, less critical events to create visual hierarchy.
Step 3: Enhance with Colors and Fonts
Creative timelines rely heavily on color schemes and typography to stand out. A well-thought-out color palette can guide the audience’s attention, while creative fonts can convey your message more effectively.
Add Colors:
Color Coding Events: Assign different colors to each milestone to represent different phases, departments, or themes. Use contrasting colors to highlight the most critical points.
Apply Gradient Fills: Instead of using solid colors, apply a gradient fill to the timeline objects to add depth and sophistication. Right-click on a shape, choose Format Shape, and select Gradient Fill for custom effects.
Use Consistent Themes: Ensure that the colors of your timeline match the overall theme of your presentation. PowerPoint’s Design tab allows you to choose pre-built themes, but you can also customize your own.
Example:
If your timeline covers different departments in a company, use a unique color for each department’s contributions, but keep the color scheme within the brand’s style guide for consistency.
Update Fonts:
Creative Typography: Choose fonts that match the tone of your presentation. For example, use bold, modern fonts for a tech company’s timeline, or elegant, serif fonts for a corporate history.
Hierarchy with Fonts: Vary the size and weight of the font based on the importance of the information. Larger fonts can be used for main events, while smaller fonts can be used for details or dates.
Step 4: Incorporate Icons and Images
Static timelines can sometimes feel lifeless. To add more energy to your timeline, incorporate icons and images that represent each milestone or event. This makes the timeline visually engaging and easier to interpret.
Add Icons:
Insert Icons: PowerPoint 2013 includes a library of icons that you can use to represent key points. Go to Insert → Icons, then browse and choose icons that align with the timeline content. Icons can replace or complement text to convey information more quickly.
Use Consistent Style: Ensure that all the icons you use are stylistically consistent. For example, stick to either outline icons or solid icons, and avoid mixing different styles.
Add Images:
Insert Relevant Images: Instead of just using text and shapes, add images that align with each point on the timeline. For example, if you’re presenting a product development timeline, use images of each product iteration.
Crop and Fit Images: Use PowerPoint’s crop tool to resize and shape images to fit seamlessly within the timeline design.
Example:
For a timeline detailing a product’s evolution, use icons like light bulbs to represent ideas and gears to represent development stages. Images of the product at different phases can make the timeline more immersive.
Step 5: Add Animation and Transitions
Animations and transitions can elevate your timeline, turning it from a static element into a dynamic storytelling tool.
Apply Animations:
Animate Each Milestone: Use simple animations to introduce each milestone individually. You can apply the Appear, Fade, or Wipe animations by selecting a timeline element, going to the Animations tab, and choosing an effect. This will guide the audience’s focus and help you control the pace of your presentation.
Custom Animation Sequence: Create a sequence where each event appears as you discuss it, allowing your timeline to unfold naturally throughout your presentation.
Add Slide Transitions:
Smooth Transitions: Use slide transitions like Morph or Fade to create smooth transitions between different stages of the timeline. This adds continuity and keeps the audience engaged as the story progresses.
Example:
In a timeline depicting company milestones, have each event appear one by one as you narrate the story. Use the Fade effect to keep the transitions smooth and unobtrusive.
Step 6: Interactive Timelines
If you want to go beyond standard PowerPoint capabilities, you can make your timeline interactive. By adding hyperlinks or action buttons, you can give your audience control over which part of the timeline they explore first.
Add Hyperlinks:
Link to Other Slides: Use hyperlinks to allow users to jump from one section of the timeline to another. You can create separate slides for each timeline event and link from the main timeline slide.
External Links: You can also link to external resources, documents, or web pages by selecting the timeline element, right-clicking, and choosing Hyperlink.
Example:
For a product launch timeline, you could include hyperlinks to detailed slides about each phase, such as research, development, or marketing.
Final Thoughts
Creating a timeline in PowerPoint doesn’t have to be boring or basic. By combining layout adjustments, colors, icons, animations, and interactive elements, you can transform a simple timeline into a dynamic visual experience. These creative enhancements not only make your presentation more engaging but also help communicate your message more effectively. Whether you’re showcasing project milestones, historical events, or business growth, a well-crafted, creative timeline will captivate your audience and leave a lasting impression.
Let your creativity guide the design process and go beyond the basic with PowerPoint timelines!
