Tag: Slide Show

Get More Organized with PowerPoint Presenter View

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Rick Enrico

Slide Show

SlideGenius

Nov 27, 2016

PowerPoint’s Presenter View is a useful tool for keeping your presentations organized and professional. It allows you to see your speaker notes, upcoming slides, and a timer, all while your audience views only the slides. Here’s how to use Presenter View effectively and stay organized during your presentation.

1. Set Up Presenter View

To use Presenter View, you need to have a second display (a projector or an additional monitor) connected to your computer.

Why It’s Important:

  • Enhances Organization: Presenter View allows you to manage your notes, track time, and view upcoming slides without the audience seeing it.
  • Improves Presentation Flow: Knowing what’s coming next helps you deliver a smoother, more professional presentation.

How to Do It:

  • Go to the Slide Show tab and select Use Presenter View.
  • Connect your computer to a projector or external monitor so you can see the presenter view on your screen while your audience only sees the slides.

2. Use Speaker Notes for Key Points

Presenter View allows you to see your speaker notes, so you don’t have to memorize your entire presentation. This helps you stay on track without losing eye contact with the audience.

Why It’s Important:

  • Keeps You Focused: Speaker notes serve as reminders of key points without overwhelming you with too much information.
  • Reduces Memorization: Having notes available reduces the pressure to memorize everything and lets you focus on delivering your message.

How to Do It:

  • Add speaker notes for each slide in PowerPoint, highlighting the main points you want to cover.
  • As you present, glance at the notes on your screen to stay on track.

3. Monitor Time with the Built-In Timer

Presenter View includes a timer that tracks how long you’ve been presenting. This helps you stay within your time limit and avoid rushing or running over.

Why It’s Important:

  • Ensures Time Management: Monitoring time ensures that you stay on schedule and don’t miss important points due to poor pacing.
  • Keeps You Calm: Having a timer on screen means you won’t have to worry about how much time you have left, allowing you to focus on your presentation.

How to Do It:

  • Start your presentation in Presenter View, and the timer will automatically start.
  • Keep an eye on the timer to adjust your pacing as needed.

4. Preview Upcoming Slides

Presenter View shows you a preview of the next slide, allowing you to prepare your transitions and make smoother connections between slides.

Why It’s Important:

  • Improves Transitions: Previewing upcoming slides helps you transition smoothly between topics, keeping your presentation fluid.
  • Reduces Mistakes: Knowing what’s coming next ensures that you don’t get caught off guard by the content of the next slide.

How to Do It:

  • Use the Next Slide preview in Presenter View to see what’s coming up and adjust your delivery accordingly.

Final Thoughts

PowerPoint’s Presenter View is an invaluable tool for staying organized and delivering polished, professional presentations. By using speaker notes, monitoring time, and previewing upcoming slides, you can maintain control of your presentation and keep your audience engaged. Incorporate Presenter View into your presentation routine to elevate your performance and create a smoother, more engaging experience for your audience.

Choose and Customize View Panes in PowerPoint 2013

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Rick Enrico

Slide Show

SlideGenius

view

Oct 18, 2016

PowerPoint 2013 offers several view panes that help streamline the presentation creation process by giving you different perspectives and tools for editing, organizing, and managing your slides. Each view serves a specific function, whether you’re working on content, structure, or design. Understanding how to choose and customize view panes can enhance your workflow and make it easier to build professional presentations.

Here’s how to choose and customize view panes in PowerPoint 2013 to optimize your slide creation experience.

1. Choosing View Panes in PowerPoint 2013

PowerPoint provides several different views, each designed to help you with specific tasks like editing, organizing, or reviewing your slides. You can easily toggle between views using the View tab in the PowerPoint ribbon.

Key View Panes:

a) Normal View

  • Purpose: This is the default view in PowerPoint, allowing you to edit and design your slides. It includes three main sections: the Slide Thumbnails pane on the left, the Slide pane (where you edit the current slide), and the Notes pane at the bottom.
  • When to Use: Ideal for building and editing slides one by one.

How to Access:

  • Go to the View tab and click Normal.

b) Slide Sorter View

  • Purpose: Displays thumbnails of all your slides in a grid, allowing you to rearrange, delete, or reorder them easily.
  • When to Use: Best for organizing and rearranging your slide order or getting an overview of the entire presentation.

How to Access:

  • Go to the View tab and click Slide Sorter.

c) Reading View

  • Purpose: Lets you view the presentation as the audience would see it, but within the PowerPoint window. It’s helpful for reviewing your presentation without entering full screen mode.
  • When to Use: Use this view to preview animations, transitions, and overall flow.

How to Access:

  • Go to the View tab and click Reading View.

d) Slide Show View

  • Purpose: Runs the entire presentation in full screen, showing slides as they will appear to your audience.
  • When to Use: Use this view to rehearse the timing of your presentation or to present it live.

How to Access:

  • Go to the View tab and click From Beginning or press F5.

e) Outline View

  • Purpose: Displays only the text of each slide in outline form, making it easier to focus on the structure and content.
  • When to Use: Ideal for working on slide content, especially when you want to ensure clarity and consistency in text flow.

How to Access:

  • Go to the View tab and click Outline View.

f) Notes Page View

  • Purpose: Shows each slide along with the notes you’ve added. You can add speaker notes here that are visible only to you while presenting.
  • When to Use: Best for preparing and reviewing speaker notes for your presentation.

How to Access:

  • Go to the View tab and click Notes Page.

2. Customizing View Panes in PowerPoint 2013

You can adjust and customize view panes in PowerPoint to make your workflow more efficient. Here’s how to modify each pane based on your needs:

a) Slide Thumbnails Pane

  • Purpose: Located on the left side of the Normal View, the Slide Thumbnails pane displays mini versions of all slides, allowing for easy navigation and rearrangement.

How to Customize:

  • Resize: You can adjust the size of the Slide Thumbnails pane by hovering over the right edge of the pane until your cursor turns into a double arrow. Click and drag left or right to resize the pane.
  • Collapse or Expand: Click the small arrow at the top of the pane to collapse or expand it as needed. Collapsing it gives you more room for slide editing.

b) Notes Pane

  • Purpose: The Notes Pane, located below the Slide pane in Normal View, allows you to add notes for each slide.

How to Customize:

  • Resize the Pane: Click and drag the top edge of the Notes pane to make it larger or smaller based on how much space you need for notes.
  • View Notes on a Larger Scale: If you need to focus more on your notes, switch to Notes Page View for a more detailed view.

c) Zoom Feature

  • Purpose: Allows you to zoom in or out on your slides in the Slide pane.

How to Customize:

  • Adjust Zoom: Use the Zoom Slider at the bottom-right corner of the PowerPoint window to zoom in or out. You can also access the Zoom button in the View tab to manually set the zoom percentage.
  • Fit to Window: To reset the view and fit the entire slide into the window, click the Fit Slide to Current Window button in the View tab.

d) Gridlines and Guides

  • Purpose: Gridlines and guides help you align objects on your slides more precisely.

How to Customize:

  • Show or Hide Gridlines/Guides: Go to the View tab, and in the Show group, check or uncheck Gridlines and Guides.
  • Add More Guides: Right-click on an existing guide, then choose Add Vertical Guide or Add Horizontal Guide to increase the number of guides.
  • Snap Objects to Grid: If you want objects to align perfectly to the grid, select Snap objects to grid under the View tab.

e) Presenter View (When Using Slide Show Mode)

  • Purpose: Presenter View offers a dual-screen setup where you see speaker notes, upcoming slides, and a timer, while the audience sees only the current slide.

How to Customize:

  • Enable Presenter View: Go to the Slide Show tab and check the Use Presenter View box.
  • Customize Screen Layout: During the presentation, you can move or resize the panes in Presenter View to suit your preferences, showing more or less of the notes, timer, or slide preview.

3. Other Customization Options

a) Ruler

  • Purpose: Helps you align text, shapes, and objects on your slide.

How to Enable:

  • Go to the View tab and check Ruler in the Show group.

b) Multiple Windows

  • Purpose: If you’re working on multiple presentations, you can view them in separate windows to easily compare or copy content between them.

How to Open Multiple Windows:

  • Go to the View tab and click New Window to open another instance of the current presentation in a new window. You can arrange them side-by-side using the Arrange All button.

Final Thoughts

Choosing and customizing view panes in PowerPoint 2013 is a powerful way to improve your workflow, helping you focus on specific aspects of your presentation. Whether you’re editing content, organizing slides, or preparing notes, PowerPoint’s flexible views and customization options give you the tools to work more efficiently and design professional presentations with ease.

By mastering these view pane options and making them work for your needs, you can streamline your presentation-building process and ensure that your final output is polished and effective.

Powerful Presentation: Creating a Captivating Trade Show Video Loop with PowerPoint

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set up slide show

Slide Show

trade show video loop

trade shows

Jun 19, 2014

Trade shows are excellent opportunities to showcase your brand, products, or services, and one of the most effective tools you can use is a video loop created with PowerPoint. A well-designed video loop can captivate attendees, attract them to your booth, and communicate key messages quickly and efficiently. Here’s how to create a powerful trade show video loop using PowerPoint.

1. Keep It Short and Engaging

Trade show attendees typically move quickly from booth to booth, so your video loop should capture their attention within a few seconds. Focus on delivering key information concisely and visually.

Why It’s Important:

  • Captures Attention Quickly: Short, engaging content ensures that attendees are drawn to your booth without overwhelming them.
  • Keeps the Audience Interested: A concise video loop prevents viewers from losing interest, encouraging them to stop and learn more.

How to Do It:

  • Limit your video loop to 2-3 minutes, with each slide lasting no longer than 10-15 seconds.
  • Use bold visuals and headlines to quickly convey your message.

2. Focus on Visuals Over Text

At a busy trade show, attendees won’t have time to read through lengthy text. Instead, focus on strong visuals like product images, short video clips, and icons that quickly communicate your brand message.

Why It’s Important:

  • Increases Engagement: Visually appealing content is more likely to attract attention in a crowded trade show environment.
  • Simplifies Messaging: Images, videos, and icons can communicate ideas faster and more effectively than text.

How to Do It:

  • Use large, high-resolution images and short video clips to showcase your products or services.
  • Replace long paragraphs of text with short, impactful phrases or bullet points.

3. Add Smooth Transitions and Animations

Smooth transitions and animations between slides can make your video loop more dynamic and engaging. However, it’s important not to overdo it—simple, elegant transitions work best for maintaining a professional look.

Why It’s Important:

  • Keeps the Audience Engaged: Well-timed animations and transitions help keep the viewer’s attention without being distracting.
  • Enhances Professionalism: Subtle animations give your presentation a polished, high-quality feel.

How to Do It:

  • Use PowerPoint’s Fade or Wipe transitions between slides for a smooth and professional effect.
  • Animate key points or product features to draw attention, but keep the animations simple and unobtrusive.

4. Incorporate Brand Colors and Logos

Your trade show video loop is an extension of your brand, so it’s important to maintain brand consistency. Use your company’s colors, fonts, and logos throughout the presentation to reinforce brand recognition.

Why It’s Important:

  • Builds Brand Recognition: Consistent branding ensures that attendees associate the content with your company.
  • Creates a Professional Image: A cohesive color scheme and branded elements make your presentation look more professional.

How to Do It:

  • Apply your brand’s color palette to slide backgrounds, text, and icons.
  • Include your company logo on each slide in a subtle but visible location, such as the bottom corner.

5. Include a Call to Action (CTA)

A well-designed trade show video loop should encourage viewers to take action. Whether it’s visiting your website, contacting your sales team, or signing up for a product demo, include a clear call to action (CTA) that directs attendees to the next step.

Why It’s Important:

  • Encourages Engagement: A clear CTA invites attendees to interact with your booth, learn more about your products, or contact your team.
  • Drives Conversions: By providing clear instructions, you increase the likelihood that attendees will take the next step in the buyer’s journey.

How to Do It:

  • Use bold text or buttons with CTAs like “Visit Our Website,” “Schedule a Demo,” or “Contact Us for More Information.”
  • Place the CTA at the end of the video loop or throughout the presentation to ensure viewers see it multiple times.

6. Set the Video to Loop Continuously

At a trade show, your video needs to play on a continuous loop so that it runs automatically throughout the event. PowerPoint allows you to set your video presentation to loop seamlessly, ensuring it repeats without interruption.

Why It’s Important:

  • Maximizes Exposure: A continuous loop ensures that your presentation is always running, capturing the attention of new attendees as they approach.
  • Minimizes Setup Effort: Once your presentation is set to loop, you don’t have to manually restart it during the event.

How to Do It:

  • Go to Slide Show > Set Up Slide Show and select Loop continuously until ‘Esc’.
  • Test the loop function before the event to ensure that the transitions and timing work seamlessly.

Final Thoughts

Creating a captivating trade show video loop using PowerPoint is an effective way to engage attendees and showcase your brand. By focusing on visuals, keeping the content short and engaging, and incorporating smooth transitions and branded elements, you can create a powerful presentation that draws people to your booth and communicates your message effectively. Don’t forget to include a clear call to action and set your presentation to loop continuously for maximum impact.