Tag: videos in presentations

Converting Presentations into Videos in PowerPoint 2013

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Rick Enrico

SlideGenius

videos

videos in presentations

Jun 22, 2016

PowerPoint 2013 offers a built-in feature to convert your presentations into video files. This is particularly useful if you want to share your presentation in a format that can be viewed without PowerPoint or distributed via email, social media, or on websites. Turning your PowerPoint into a video helps retain animations, transitions, and narration, making it a great tool for training videos, webinars, and more.

Here’s a step-by-step guide on how to convert your PowerPoint 2013 presentation into a video.

Step 1: Finalize Your Presentation

Before converting your PowerPoint presentation into a video, make sure everything is in place:

  • Check Slide Content: Ensure all slides are complete with the correct text, images, charts, and other elements.
  • Verify Animations and Transitions: Review your animations and transitions to ensure they flow as intended in the video.
  • Add Narration and Timings (Optional): If you want to include narration or specific timings for each slide, make sure to add them before starting the conversion.

How to Add Narration and Timings:

  1. Go to the “Slide Show” tab in PowerPoint.
  2. Click on “Record Slide Show” and choose “Start Recording from Beginning”.
  3. Record your voice narration and adjust the timing of each slide transition.
  4. Once done, PowerPoint will save the narration and timing with the slides.

Step 2: Save the Presentation as a Video

Once your presentation is finalized, you can start the conversion process.

Step-by-Step Process:

  1. Click the “File” Tab: Go to the upper left corner of the screen and click on the “File” tab.
  2. Choose “Export”: From the menu on the left, select “Export”.
  3. Select “Create a Video”: In the Export options, choose “Create a Video”.
  4. Set the Video Quality:
    • Choose the quality you want for your video from the “Create a Video” options. There are three quality settings:
      • Computer & HD Displays: Highest quality (1080p), best for large screens.
      • Internet & DVD: Medium quality (720p), ideal for sharing online or on DVDs.
      • Portable Devices: Lower quality (480p), good for mobile devices with limited storage.
  5. Set Timings and Narration:
    • If you recorded narration or timings, PowerPoint will automatically include them. Ensure that the “Use Recorded Timings and Narrations” option is selected.
    • If you didn’t record timings, you can set the duration for each slide manually by selecting “Don’t Use Recorded Timings and Narrations” and entering the number of seconds for each slide in the Seconds spent on each slide box.
  6. Click “Create Video”: After selecting the appropriate settings, click the “Create Video” button.

Step 3: Save and Export the Video

  1. Choose File Destination: After clicking “Create Video”, PowerPoint will prompt you to choose a location to save your video file. Browse to your desired folder and name the file.
  2. Select File Format: PowerPoint will automatically save the video as an MP4 file, which is the most common format. You can also choose Windows Media Video (WMV) if needed.
  3. Click “Save”: After choosing the file name and location, click “Save”. PowerPoint will begin converting your presentation into a video.

Step 4: Wait for the Conversion

Depending on the size and complexity of your presentation, it may take a few minutes for PowerPoint to convert your file. You can monitor the progress at the bottom of the screen. Once the conversion is complete, your video will be saved in the location you specified.

Step 5: Play and Share Your Video

After the video is created, you can play it in any media player that supports the MP4 (or WMV) format. You can also share it via email, social media platforms, or upload it to video-sharing sites like YouTube.

Additional Sharing Tips:

  • Upload to YouTube or Vimeo: If your presentation is meant for a wide audience, consider uploading it to video platforms like YouTube or Vimeo. These platforms make it easy to share your video via a link or embed it in websites.
  • Email or Share via Cloud: For smaller audiences, share the video via email or use cloud services like Google Drive, Dropbox, or OneDrive.

Tips for a Smooth Video Conversion

  1. Keep the File Size Manageable: High-quality videos can result in large file sizes, especially for lengthy presentations. If file size is a concern, consider lowering the resolution or compressing the video after exporting.
  2. Test Before Sharing: Always review the video after conversion to ensure all animations, transitions, and narrations are functioning properly.
  3. Optimize for Mobile: If you anticipate that your audience will view the video on mobile devices, use the Portable Devices (480p) setting for a lower resolution and smaller file size.

Conclusion

Converting your PowerPoint 2013 presentation into a video is an excellent way to share your presentation widely and ensure that viewers can access it without needing PowerPoint software. By following these steps, you can create a professional-quality video that retains all the animations, transitions, and narrations from your original presentation. This capability is perfect for webinars, online tutorials, and business presentations that need to be accessible on multiple platforms.

The Case for Videos in Presentations

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videos in presentations

Aug 20, 2014

Incorporating videos in presentations can significantly enhance audience engagement, retention, and understanding. Here’s the case for why videos are a powerful tool for presentations:

1. Increased Engagement and Attention

  • Why it matters: Videos have the ability to capture and hold the audience’s attention more effectively than static text or slides alone. The combination of visuals, sound, and motion stimulates multiple senses, making it easier for the audience to stay engaged throughout the presentation.
  • Supporting evidence: According to research, people are 55% more likely to pay attention to presentations that include visual and auditory stimuli like video, compared to text-based content alone .

2. Simplifying Complex Concepts

  • Why it matters: Videos can explain complicated ideas or processes more clearly than words or static images. This is especially useful in technical presentations, product demonstrations, or educational settings where seeing a process in action is more effective than reading about it.
  • Example: In a product demo, instead of explaining how a product works with bullet points, a short video can show the product in action, highlighting its features and benefits in a more engaging and understandable way.

3. Enhanced Emotional Impact

  • Why it matters: Videos have the power to evoke emotions, making your message more compelling. When used effectively, they can create an emotional connection with the audience, which can be crucial for persuasive presentations like sales pitches, fundraising efforts, or motivational talks.
  • Supporting evidence: Studies suggest that people are more likely to remember information when it’s tied to an emotional experience. A well-crafted video can evoke emotion and help make your message more memorable .

4. Improved Retention of Information

  • Why it matters: People tend to remember more of what they see and hear. Videos can help reinforce the key points of your presentation, increasing retention and recall after the presentation has ended.
  • Supporting evidence: The visual storytelling aspect of video content taps into how the human brain processes information, with research showing that 80% of people can recall a video they watched up to 30 days later, compared to only 20% retention from reading text .

5. Breaking Up Monotony

  • Why it matters: A long presentation filled with text-heavy slides can lose the audience’s attention. Incorporating video clips provides a break from the monotony, re-engaging the audience and providing variety in the way information is delivered.
  • Example: In a 30-minute presentation, a brief, relevant video clip halfway through can reset audience attention and refresh focus, making the overall presentation more engaging.

6. Showcase Real-Life Examples or Case Studies

  • Why it matters: Videos are an excellent medium for showcasing testimonials, case studies, or real-world applications of your product or service. By showing real people or scenarios, you can build trust and add credibility to your presentation.
  • Example: In a business presentation, sharing a video testimonial from a satisfied client can be far more convincing than simply reading their testimonial.

Conclusion

Using videos in presentations can greatly enhance the audience’s experience by making complex information more digestible, emotionally engaging, and memorable. Videos help break up dense content, provide variety, and ultimately make your presentation more dynamic and impactful. To maximize their effectiveness, ensure that videos are relevant, concise, and high-quality.